Job Description

About the Role

Our client is seeking a highly organized and proactive Personal / Executive Assistant to support their CEO. This role requires a self-starter with exceptional attention to detail, strong time management, and the ability to anticipate needs before they arise. The ideal candidate is experienced in supporting C-level executives, excels under pressure, and is comfortable working beyond standard business hours to ensure seamless support.

Key Responsibilities

• Provide high-level executive and personal support to the CEO
• Manage a dynamic and ever-changing calendar, including meetings, appointments, and travel
• Oversee email correspondence, prioritize messages, and track follow-ups
• Serve as a trusted gatekeeper, resolving scheduling conflicts and streamlining communication
• Plan and manage complex domestic and international travel itineraries
• Monitor travel and adjust plans in real time based on changes or disruptions
• Organize, coordinate, and execute high-touch events and engagements
• Reconcile and track expenses with accuracy and timeliness
• Conduct research, prepare reports, and gather information to support executive decision-making
• Support personal errands and appointments, manage personal tech, and coordinate special requests
• Provide real-time updates and be responsive to urgent needs outside of traditional working hours
• Handle confidential information with the highest degree of professionalism and discretion
• Adapt to evolving priorities and support other tasks as assigned

Qualifications

• Prior experience supporting a C-suite executive
• Exceptional organizational and multitasking abilities
• Excellent communication skills, both written and verbal
• Strong skills in calendar management and travel coordination
• Technologically savvy with proficiency in Microsoft Excel and other tools
• Proactive problem-solver with a resourceful, can-do attitude
• Highly adaptable, calm under pressure, and able to pivot quickly

Compensation & Benefits

• Fully paid medical, dental, and vision insurance
• Company-paid life and disability coverage
• 401(k) plan with company match
• Daily catered lunches and a fully stocked kitchen
• Opportunity for advancement in a fast-growing, dynamic environment

The statements in this Job Posting are intended to describe the general nature and minimum level of work required. The content should not be construed as a complete list of all duties, responsibilities, and skills required to meet the criteria for this position. Upon request, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Application for employment is not intended to and does not create a contract or offer of employment and if hired, employment with the company is on an at-will basis and could be terminated at the will of either party.

ATHENA Consulting LLC does not discriminate in hiring based on federally protected classifications to include but not limited to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status, marital status or other characteristics protected by law. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.

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